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How European Energy automates expense reports at scale with Pleo

Company with a progressive and ambitious mission as European
Energy, that constructs wind and solar farms to help climate change,
shouldn’t have bureaucratic processes and policies slowing them down.
Their finance teams is aware of that, that is why they implemented Pleo.

A lot of companies claim their ambitions are to make world a better
place. But very few of them actually actively contribute it to directly
as European Energy does. Founded back in 2004, with the vision to be a
significant force in the global transition to a fossil free society, the
company has already installed and invested in more than 1 GW wind and
solar farms.

Expanding across 11 countries, from Denmark to Brazil, with more than
100 employees today contributing to company’s fast growth, their
finance and operations team is always looking for the best new ways to
make their organisation run smoother and make sure employees feel happy
and productive.

Fighting Climate Change (And Expense Reports)

European Energy constructs wind and solar farms all around the world,
which means their employees are scattered on various projects. As the
number projects and employees grew, so did the number of expenses. And
as it often occurs, the finance team experienced a very common pain
trying to automate one of the most annoying tasks for employees.

“Expense reporting is a hassle for every company in the world,” says
Mikael Thusgaard Johansson, Finance Controller at European Energy.
Working in finance for more than 10 years in companies of different
sizes and industries, he has seen and tried a lot of solutions on the
market, but always ended up with the same conclusion.

“We had a student assistant three times a week. He was only focused
sitting and doing expense reporting,” Mikael explains the manual way
their finance team was managing expenses. Like most companies today,
they had to manually input lines of cost from classic company cards data
into Navision, their ERP system, at the end of each month. This quickly
became unsustainable for their modern and forward thinking finance
team, as they wanted to be faster and more productive, so they decided
to found a better way of doing things.

Pleo: Finally a Better Way To Manage Expenses

When Mikael stumbled upon Pleo, it immediately caught his attention.
It was not only because he found it through channels that are
traditionally not used by financial products. He saw Pleo questioned the
traditional way of doing expenses in general. By blending company
cards, expense reporting, spending analytics and receipt reconciliation
in one product, he quickly became interested.

“I could quickly see Pleo is a company that is moving things
forward and listening to what is needed by companies, not settling with
the standard way of doing things like most solutions out there are

“Almost everything is automated now”, says Mikael when
explaining the benefits of Pleo had for European Energy, with
excitement. With Pleo, their finance team can now track all spending
data in real-time from Pleo, including receipts and projects while
automatically exporting this data to their ERP system, saving them a lot
of manual work, so they can focus on more important things that their
complexed climate change projects actually require.

“Pleo have enabled us to get a much better overview and control all
our travel and client related expenses,” ended Mikael and highlighted
the benefits Pleo had for the entire organisation: “It saves time for
all our employees with company cards and at the same time we’ve got rid
of all paperwork – everything is digital now!”

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