How Pleo uses Pleo: A look behind the scenes

We built Pleo to solve a problem we knew too well: business spending that felt fragmented, slow, and often more confusing than it needed to be. We wanted to make it easier for teams to manage expenses, stay on top of budgets, and keep moving without constant bottlenecks. That was ten years ago.

Today, over 40,000 companies across Europe use Pleo to spend smarter. Some are early-stage startups aiming to stay lean. Others are well-established global teams with complex operations. What unites them is the need for financial clarity and the ability to move and grow with confidence.

As we mark a decade of Pleo, we wanted to share a more personal perspective: what our own journey has looked like as we’ve scaled, and how we’ve used Pleo along the way. Because while our product has grown, so have we. And many of the challenges we’ve faced—keeping teams aligned, managing growth, making fast, impactful decisions—are ones we know our customers are facing too.

How Pleo uses Pleo is a candid behind-the-scenes view of what that looks like and what it takes to build and maintain momentum. Because every decision, small or large, moves the business, whether that’s forward, sideways, or off track.

Why this series, and why now

It’s no secret that growth brings complexity. More people, more tools, more decisions. And often, less visibility. 

It’s not just a finance issue. In reality, it slows down progress across the entire organisation. When teams can’t see what’s being spent or why, decisions take longer, priorities shift, and risk builds up in ways that are hard to spot until it’s too late.

We’ve felt those pressures ourselves. And over time, we’ve learned how to use Pleo not just to manage spend, but to help every part of the business move with more clarity. At Pleo, people are trusted to make the right calls, and they’re given the tools to do it well. Finance has the oversight it needs, without having to approve every transaction. Operations can stay flexible. Leaders can stay focused. And employees have the freedom to spend with confidence because the right systems are already in place.

Pleo started as an easier way to track expenses. For us now, it’s a core part of how we operate. It shapes how we spend, but more importantly, how we move as a business.

The series will spotlight that shift: from merely eliminating administrative headaches to embedding financial clarity into the very fabric of every department at Pleo, and maybe give you some inspiration for your own business too..

Where we go from here

Over the coming weeks, you’ll hear from the people across Pleo who rely on our platform to do their jobs better – from closing deals to scaling teams, from safeguarding budgets to keeping operations moving. Their stories are not about spend just for spend’s sake, but also the decisions behind it, how the right systems create momentum, bring clarity, and keep complexity from becoming chaos.

Each perspective reflects a familiar tension: how to stay agile without losing control. And each shows how Pleo helps resolve that tension in practice, in Pleo’ers’ day-to-day.

If you’re facing similar challenges, such as growing quickly, juggling priorities, and trying to bring visibility and discipline into how your teams spend, these stories might resonate. But more than that, they might just offer a way forward, too.

First up: Jan from Sales

We'll soon be kicking off the series with Jan Mundorf’s story, one of our Account Executives on the Sales team. Like many in sales, Jan’s world moves fast: client meetings, travel, tools, team sessions. It’s all essential, and it all comes with a cost.

He'll reveal how Pleo helps his team stay laser-focused and work seamlessly together, instead of getting pulled in a million directions. Plus, you'll learn how smart spend management slashes friction, allowing for quicker, sharper decisions that propel teams forward.

Stay tuned!