Keeping on top of company spending is no small task, especially for a growing business. But this is exactly where Pleo steps in. Helping teams spend smarter, stay in control, and cut down on admin hassle.
The Rocket Scientists, an innovative agency based in Düsseldorf, needed a spend management system that could seamlessly integrate into their existing workflow. With Pleo, they found a fast, intuitive, and highly supportive onboarding experience that allowed them to quickly adopt a more efficient way to track and manage expenses.
We caught up with Tenoa Nersesov, Director Of Administration at The Rocket Scientists and Jen Herzog, Director of Consulting and Strategy at The Rocket Scientists to find out more about their onboarding experience, and what Pleo means to them.
Onboarding made simple
The Rocket Scientists, led by Tenoa Nersesov, Director of Administration, and Jen, Director of Consulting and Strategy, had high expectations for the onboarding process.
Tenoa shared her experience: “The onboarding process was seamless and highly efficient. It was transparent, fast, and supportive, making us feel confident and at ease throughout the transition. The entire experience was straightforward and clear, with everything explained in a way that was easy to understand. I never hesitated to ask questions, knowing I had full support every step of the way.”
From the very beginning, the team at Pleo ensured that the integration was as simple as possible, offering support and guidance every step of the way. No surprises, just a smooth process that made everyone feel comfortable.
One of the highlights of the onboarding experience for The Rocket Scientists was the consistent support provided. Jen explained how much the team appreciated the time and effort that went into making sure the process was seamless.
“The support and patience throughout the onboarding process were exceptional, ensuring a smooth and seamless integration of Pleo,” she said. Whether it was answering questions, offering guidance, or helping the team feel more confident with the platform, Pleo's support made all the difference in ensuring the transition was painless.
A game changer for the entire team
Once Pleo was up and running, the impact was immediately felt by The Rocket Scientists' team. No more sifting through paper receipts, submitting expense reports, or waiting for reimbursements. The team loved the ease of use, and it quickly became clear that Pleo was a game-changer in simplifying their spend management.
“[Employees say that Pleo is] a marvel, making their lives so much easier, it’s one less thing to worry about. They can snap a photo of their expenses, and that’s the end of it. Even when travelling, they can relax knowing their expenses are already handled, no need to track them or remember every detail.”
Less time on admin, more time on the work that really matters
One of the biggest wins for The Rocket Scientists has been the reduction in admin time. With the integration of Pleo, employees are now more motivated to upload receipts promptly, boosting compliance across the board.
Jen has noticed the difference firsthand: “Where I used to spend at least five days following up with everyone, I now only need 1.5 to 2 days, thanks to everything being documented and streamlined through Pleo. And the automation also minimises the risk of errors from manual data entry, ensuring greater accuracy in our financial records.”
The time savings don’t stop at reducing the follow-up process. Pleo’s automation has significantly reduced the time spent chasing receipts, processing invoices, and keeping track of expenses. Tenoa added: “By automating invoice processing and receipt management, Pleo has significantly reduced the time spent chasing after receipts and processing invoices.”
This has been a huge win for the finance team, who no longer have to worry about spending hours organising and processing expenses. Pleo’s integration with The Rocket Scientists’ project management tool also means that expenses are automatically linked to the relevant projects, streamlining the entire workflow.
Ready to experience Pleo for yourself?
We’ve seen firsthand how our onboarding process sets you up for success, just like we did for The Rocket Scientists. Whether you’re a growing agency, a startup, or a well-established company, we’re here to make expense management as easy as possible, right from the very start.
Want to hear more from our customers? Check out more inspiring success stories here.
And if you’re ready to get started, book a demo with Pleo today and see how we can make your life easier.