Booking business travel can be a pain – at least if you’re doing it the traditional way. Luckily, you don’t have to: business travel software is here to make the process much easier.
Business travel software helps you automate, centralise and manage travel bookings for your company. Gone are the days of asking staff to navigate complex travel policies, book flights and accommodations themselves and pay for the trip out of pocket.
With that being said, not every tool offers the same benefits – and we’re here to help you find the right solution for your business. In this article, we’ll cover what business travel software is and take a look at ten of the best business travel management tools on the market in 2025.
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Key takeaways:
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What is business travel software?
Business travel software is any tool designed to help companies efficiently manage, book and track everything around corporate travel.
Booking business travel often involves a lot of admin. Business travel software makes the process much easier by streamlining everything from booking and planning to expense management.
From helping ensure compliance with travel policies to providing analytics for optimising travel spending, business travel software covers a lot of ground. The category includes tools like:
- Expense management software
- Travel booking and management platforms
- Itinerary management tools
- Flight compensation services
- Packing and travel prep apps
Some solutions also include duty of care features to help keep your employees safe and sound during their travels.
In short, there are many useful tools in this category. It’s just about finding what works best for your business – and that’s what we’re here to help you do.
10 best business travel software tools of 2025
Now that we’ve covered what business travel software is, let’s take a look at our top picks for the ten best business travel management tools on the market in 2025.
1. Pleo
When it comes to business travel, travel expenses are one of the most important things to keep track of. That’s exactly where Pleo can help you.
With more than 1,480 five star reviews, Pleo is Europe’s most loved and trusted spend management platform. From daily business expenses to software subscriptions, Pleo gives you instant visibility of all your company spend.
Pleo’s smart company cards (physical and virtual) allow your employees to pay for flights, hotels, taxis, meals and other travel expenses without having to pay out of pocket. And with tracking and easy categorisation of expenses, your finance team can keep up with travel expenses as they happen – no need to worry about overspending.
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User-friendly interface Flexible and scalable paid plans Real-time tracking and easy categorisation of expenses Seamless integration with business software |
Cost linked to number of users Limited multicurrency support |
You might also be interested in: Top 10 spend management software solutions 2025
2. TravelPerk
Travelperk is the perfect tool for booking travel and managing and reporting travel spend – all in one place. It makes booking flights, hotels, trains and car rentals easy whilst providing travel policy compliance tools and real-time expense tracking.
And here’s the best part: TravelPerk integrates with Pleo to make business trips plain sailing. Use your Pleo card to make your booking on TravelPerk, and automatically reconcile your expenses and invoices in one place – wherever you are.
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Pros |
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Extensive travel inventory with access to flights, trains, hotels and car rentals Real-time expense tracking and automated invoicing Travel policy enforcement tools to ensure compliance Carbon footprint tracking and sustainability-focused travel options |
Some advanced features require a premium plan Not as many integrations as some other travel management solutions |
3. Egencia
Egencia is a corporate travel management platform owned by American Express Global Business Travel. It offers global booking options, policy enforcement and analytics to help you streamline business travel.
The platform is designed for businesses of all sizes and offers a variety of features, including travel inventory, real-time report and traveller safety features – basically, everything you’d expect from a business travel software solution.
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Pros |
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Intuitive booking system similar to Expedia, making it easy to use Access to flights, hotels, trains and rental cars worldwide Real-time traveller tracking and alerts help ensure employee safety Helps track travel spend with detailed insights and analytics |
Pricing and fees may be steep for small businesses and startups Easy to use for travellers, but finance and travel managers may need time to familiarise themselves with reporting and policy tools |
4. Flightfox
If you’re looking for a modern-day travel agent, Flightfox is a great option for you. It’s a travel management and concierge service that uses human travel experts to find the best routes, fares and rewards optimisations for you.
Flightfox is perfect for companies with frequent international travel, complex itineraries or a need for cost-efficient premium travel. If that sounds like your business, this might be the solution for you.
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Pros |
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Trips curated and optimised by professional travel agents Experts often find cheaper fares than self-booking tools Helps businesses and employees maximise frequent flyer miles and credit card points Customisable travel policies allow companies to set preferences for budget, airlines, seating and more |
Manual trip curation can be slower than instant booking through a self-service platform Doesn’t integrate as seamlessly with expense management tools compared to automated solutions |
5. TravelBank
Similar to TravelPerk, TravelBank is an all-in-one travel and expense management platform. It lets you find, book and track trips from beginning to end, giving your team a centralised solution for booking and paying for business travel.
In addition, TravelBank also gives you predictive budgeting to help you optimise your travel spend. All in all, it’s a good option for small to mid-sized businesses looking to streamline booking, expense tracking and budgeting.
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Pros |
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Employees can book travel and submit expenses in one place User-friendly interface for simple booking and expense tracking Employees can easily request reimbursements Offers flights, hotels and car rentals with real-time price comparisons |
Less extensive travel options than some competitors Fewer UK-specific features as the platform’s primary focus is on the US market |
6. Airbnb for Work
Airbnb for Work isn’t too different from the consumer version: it’s a solution that lets you book a variety of accommodation types for your travelling team. There are some key differences, however, which make it great for business travel.
With Airbnb for Work bookings are linked to the company profile, allowing your finance team to get the booking details easily without having to invoice chase your employees. You can also book more than just overnight accommodation, such as meeting and conference rooms, temporary office spaces, team retreats, team-building activities and more.
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Pros |
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Ideal for extended stays, remote work setups or team offsites Often cheaper than hotels for stays longer than a few nights Businesses can book larger homes or spaces for collaborative trips Companies can manage bookings, set spending limits and use centralised billing |
Not ideal for short-term business travel, as booking and check-in processes can be less predictable than hotels Cancellations and refund policies vary by host, which can be an issue for last-minute changes |
7. TripIt
TripIt is a travel organisation app that helps business travellers manage itineraries. It consolidates flight, hotel and transportation bookings into one easy-to-use interface, making it super useful for frequent travellers who need a centralised view of their trip details.
If you like the sound of this, you might also want to consider TripIt Pro, which comes with real-time flight alerts, seat tracking and other premium features.
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Pros |
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Syncs with your email and automatically compiles all travel bookings into a single itinerary Supports flights, hotels, car rentals and even event reservations from different sources Syncs with calendars and allows travellers to share itineraries with colleagues or assistants Pro version provides flight status updates, gate changes and alternative flight options and helps travellers optimise their seat selection and track frequent flyer points |
Doesn’t handle bookings; only organises existing ones Pro subscription required for real-time alerts and seat tracking |
8. Google Travel
Google Travel is a free tool that aggregates flight, hotel and activity information in one place to help you plan and organise trips. It integrates with Google Search, Google Flights, Google Hotels and Google Maps to provide recommendations and pricing insights.
Unlike the other software tools on this list, it’s not a dedicated business travel solution. Still, it’s useful for employees who book their own travel and want a simple, centralised way to manage itineraries.
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Pros |
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Free, easy to use and integrates seamlessly with Google services Google Flights and Hotels offer price insights and alerts for better deals Trips are created automatically from Gmail booking confirmations Offers flexibility, as it isn’t tied to a single provider like corporate booking platforms |
Redirects to third-party sites for booking Not a full business travel platform and doesn’t offer built-in expense tracking, policy management or duty-of-care features Has no business support team, unlike dedicated travel management platforms |
9. PackPoint
Worried about forgetting something when packing for your next work trip? With PackPoint, that’s a thing of the past. PackPoint is a smart packing list app that helps you prepare for your trips by generating customised packing lists based on things like destination, weather and length of stay.
It’s not a full business travel management tool, but it’s very useful for frequent travellers who want to make sure they pack efficiently and don’t forget the essentials.
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Automatically suggests items based on trip details like weather, planned activities and duration Checks the weather forecast and adjusts recommendations accordingly Includes work-related essentials like laptops, chargers and formal attire Users can add their own items and reuse packing lists for similar trips |
Doesn’t handle bookings, expenses or itineraries like other solutions on the market Doesn’t integrate directly with travel booking platforms or expense management tools |
10. AirHelp
If your employees are frequent flyers, they’re bound to experience delays or cancellations every now and then. That’s where AirHelp comes in: it’s a travel compensation service that helps passengers claim compensation for delayed, cancelled or overbooked flights.
Airhelp handles the entire claim process and only charges a fee if the claim is successful. It’s particularly useful for business travellers and companies that need to recover costs from travel disruptions, but want to avoid the bureaucratic hassle that comes with it.
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Pros |
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Automates the process of filing claims for flight delays, cancellations or overbookings Helps businesses recover travel costs without employees needing to file claims manually Handles legal disputes with airlines, increasing the chances of winning compensation Covers all airlines and international flights across all countries |
Exclusively helps with claims and doesn’t handle bookings or expense management Service fees on successful claims can be high Processing claims can take weeks or even months, depending on the airline’s response |
What to look for in a business travel management tool
There are many business travel software solutions on the market. Some focus on travel expense management whilst others are helpful for booking – and some collect everything under one roof.
Of course, which business travel software is right for you depends on your business needs. With that being said, here’s an overview of some of the most important things to consider when it comes to streamlining business travel:
- Ease of use: This one’s a given. The business travel software should be intuitive and easy to use so your employees don’t have to spend their time waiting for support.
- Booking and travel inventory: If you’re in the market for a booking solution, look for a tool that offers flights, hotels, car rentals and alternative stays with corporate rates.
- Expense and budget management: It’s always important to stay on top of how much you’re spending on business travel. Choose a solution that tracks real-time expenses, automates receipt capture and integrates with your finance tools.
- Policy compliance and approval workflows: Errors can occur when it comes to booking business travel, but sorting them out shouldn’t take up too much of your time. Choose a solution that enforces travel policies, automates approval and flags out-of-policy bookings.
- Duty of care and traveller safety: It’s always good to know your employees are safe during their travels. Consider solutions that provide real-time traveller tracking, risk alerts and 24/7 emergency support.
- Reporting and analytics: To keep track of expenses and save money when you’re able, choose a solution that delivers insights on travel spend, policy adherence and cost-saving opportunities.
- Integration with other business tools: You don’t want unnecessary friction between your tools. For smooth operations, look for a solution that syncs with your expense management, HR, payroll and corporate credit card systems.
- Flexibility and scalability: This is particularly important for growing businesses. Choose a solution that supports businesses of all sizes, remote teams and international travel with multicurrency options.
- Good value for money: Make sure you get the value you’re looking for. Compare the solution’s pricing model with the value and features it offers and weigh the potential benefits against the cost.
Final thoughts
Business travel management software can help you streamline and optimise everything from booking and itinerary management to expense tracking, policy compliance, approval workflows, travel spend analytics and traveller safety.
In short, these tools help keep business travel running smoothly whilst keeping costs under control – and they do it all whilst improving the travel experience for your employees.
Choosing the right business travel management solution is all about narrowing down what side of business travel you’re looking to streamline. Whether you need an all-in-one solution, a booking-focused tool or a tool to help you manage travel expenses, there’s a solution out there waiting to make corporate travel much easier for you and your employees.
