When finance and HR dance in sync: A story of alignment

Imagine your business is a grand ballroom, bustling with energy, ambition, and people. Finance is the orchestra, keeping rhythm and measuring tempo. HR is the dance instructor, nurturing every step and ensuring all dancers know their part. But too often, Finance and HR are working from different sheet music. The result? Missed beats, stumbles and people tripping over admin instead of gliding through growth.

Here’s the story of Clara, the Finance Director at a fast-scaling tech startup.

Act one: The misstep

Each month, Clara watches the same routine: receipts in shoeboxes (or PDFs lost in inboxes), travel expenses under-budgeted, payroll week, a storm of missing data. HR receives frustrated messages: “I submitted my travel claim ages ago, when do I get reimbursed?”, while finance scrambles to reconcile everything before the books close. The rhythm is out of sync and leaders can’t forecast spend accurately. 

Act two: The turning point

Then they adopt Pleo + PayFit. Suddenly, their orchestra and dance instructor agree on the score.

• With Pleo, every swipe of a company card sends an echo through the system: receipt snap, category tagged, budget tracked. No more receipts lost in transit.
  
  
• PayFit becomes the conductor of payroll and compliance: onboarding synced, offboarding automatic, payslips generated without chasing approvals.
  
  

The two tools integrate: HR updates made in PayFit sync with Pleo, so if someone leaves, their card is disabled automatically. Expense claims map into payroll, so reimbursements happen in pay runs - not as separate, disjointed afterthoughts.

Act three: Harmony restored

What used to take Clara weeks of chasing now takes hours. HR isn’t left to wrestle with emails about late claims. Employees stop waiting by the inbox, chasing their out-of-pocket spending. Leadership sees spend and payroll as one narrative, not two parallel stories.

Next, they start to uncover surprising insights: which teams are exceeding spend, where payroll obligations are growing fastest, what budget lines are consistently lagging behind — data that nurtures strategy, not just firefighting.

Why this matters

• Trust and morale: When reimbursements happen seamlessly, people feel respected. When payroll is accurate, paydays can be enjoyed!
  
  
• Efficiency and clarity: Teams spend far less time in the admin zone and more time doing work that moves the business forward.
  
  
• Scalability: As headcount and spend grow, their foundation holds. The system scales. The rhythm stays tight.
  
  

The evidence

• With the Pleo-PayFit integration, you can sync employees, automate offboarding (e.g. freezing cards automatically when someone leaves via HR system), and eliminate time-consuming manual user management. <Link to Integration Marketplace>
  
  
• PayFit has a proven track record – clients report reducing the time spent running payroll from multiple days to just a few hours.
  
  

Final movement

Think of Pleo and PayFit not as two tools stitched together, but as two dancers learning to move as one. When Finance and HR share the same rhythm, expenses flow into payroll, access is controlled automatically, and data is shared in real time - the entire organisation dances more confidently toward its goals.