Process, pay, and bookkeep all your bills using Pleo Invoices

Invoices are a huge part of how companies spend money, and the manual process involved in invoice management doesn’t just swallow time. It also creates stress when it comes to budgeting and managing company cashflow. 

We know that invoice management is a huge deal for businesses across Europe. In fact, our survey in the UK found that for the majority of companies, invoices make up more than 50% of all spending — and for half of all finance teams, invoices account for 75% or more of all outgoings.

And that’s exactly why we’ve launched Pleo Invoices across Europe, our invoice management system. Helping you track, pay and account for every invoice that lands on your desk.

One less painful process to worry about

With invoice management platforms popping up like mushrooms, finding the right one can be tricky. What’s great about Pleo is we’ve brought the whole accounts payable process securely under one roof. 

With some tools, you’d need to use a different app for each stage of the invoicing process, from forwarding and scanning to approving and paying. It’s tiresome work. 

Not Pleo Invoices. With our app, you can do it all in one place. That’s right. One handy place to process, approve, pay, and bookkeep every invoice your business receives.

How it works

1. Upload your invoice to Pleo. It will be processed, and all the information you need will be captured in seconds.
2. View the document on your Pleo Invoices dashboard, where you can approve or reject all incoming invoices.
3. Pay your suppliers using Pleo by scheduling invoice payments and choose when and how to pay – 15, 30 days or the due date.
4. Speed reconciliation by downloading data in the format you need (CSV) or exporting it directly to Xero, QuickBooks, or DATEV.

Our handy tool makes invoice handling so much faster, from the second the invoice arrives in your inbox to the moment it’s reconciled in your accounts.

That increases your visibility of the entire process and helps you avoid getting bogged down with each payment.

And we’ll also do the tedious work for you. Instead of your bookkeeper manually checking and adding every piece of information on the invoice, Pleo automatically uploads all the vital information for you using optical character recognition (OCR) technology. 

Schedule payments so you’re always in control of cashflow

All it takes is one unforeseen bill to make a huge difference to your cash flow. With Pleo Invoices, every bill from every team is visible in one overview, and you can schedule payments at a time that works for you – and your finances. 

Paying an invoice from a supplier in your country? Pleo offers free domestic transfers, so you won’t be charged a penny to make the payment. And for those payments over sea’s, we offer a 2.5% FX and support more than 50 currencies globally. 

Tracking every bill and invoice from various departments is laborious work, and this only becomes harder to manage as your company grows.

Not only does this mean you’ve got a handle on all outgoings, but it also reduces the risk of overdue invoices and late payment fees for invoices you simply didn’t spot in time. 

Every invoice is accounted for

Invoices integrates with Xero, QuickBooks, and DATEV, and are compatible with Sage 50. It also offers CSV exports.

You can account for every invoice even before it has been approved or paid. We’ll even make sure the VAT details are correct so everything adds up.

With Pleo Invoices, there are no loose ends, no rogue invoices and no chasing. That adds up to a lot more time for you and your team to do work that really matters.

We’re looking at you, accountants 

With Pleo Invoices, you can pay on behalf of any client. It’s all centralised, so there’s no need to dive in and out of different accounting software, and there’s less back and forth with your clients. That’s right: one platform to process, approve and pay your clients’ suppliers. Get closer to their bank accounts than ever before. 

From adding approval workflows to bulking payments to managing invoices all from your mobile — manually handling invoices can be a thing of the past.